Meeting cost calculator
Putting a rough price on meeting time helps compare it with a memo or a smaller attendee list.
minutes
%
Estimated cost per meeting
450.00
- Monthly meeting cost
- 1800.00
- Annual meeting cost
- 21 600.00
- Staff-hours per meeting
- 8.00
Show the working
- Participants = 8
- Average hourly pay = 45
- Meeting length = 60
- Employment overhead = 25
- Meetings per month = 4
- Estimated cost per meeting = 8*45*60/60*(1+25/100) = 450
- Monthly meeting cost = 450*4 = 1800
- Annual meeting cost = 1800*12 = 21 600
- Staff-hours per meeting = 8*60/60 = 8
Values are shown to six significant figures here; the arithmetic itself runs on exact fractions and is only rounded where a number is printed.
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The formula
- meeting cost = participants x loaded hourly cost x duration
This estimates staff time, not whether the meeting creates enough value to justify it.